Document Control Coordinator - 16 months

BWXT Medical Ltd. is a trusted source for the development and manufacture of nuclear medicine for biotechnology, life sciences, pharmaceutical companies and academia partners. Headquartered in Kanata, Ontario, BWXT Medical Ltd. employs over 300 highly-skilled people in Kanata and Vancouver, British Columbia. 

Welcome to BWXT
We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We required a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

Location: Vancouver, British Columbia.

Position Overview

The Documentation Systems Coordinator is responsible for the coordination of Controlled Documentation and Records at the Vancouver operation which includes but is not limited to:

• Creation and revision of procedures within the document management system.
• Maintenance, issuance and distribution of controlled procedures.
• Management and filing of key records, including off site storage.

Your Day to Day as a Document Control Coordinator 

Duties must be fulfilled in compliance with established internal procedures to assure compliance to prescribed requirements from Health Canada, the FDA, the CNSC, ISO and other as applicable.

• Document Creation:
  • Ensures all documents circulated for approval in the electronic document management system meet established procedures and standards related to format and in compliance with the change control procedure.
  • Duties must be fulfilled in compliance with established internal procedures to assure compliance to prescribed requirements from Health Canada, the FDA, the CNSC, ISO and other as applicable.
• Document Creation:
  • Ensures all documents circulated for approval in the electronic document management system meet established procedures and standards related to format and in compliance with the change control procedure.
  • Ensures meta-data is appropriate and accurate.
  • Ensures appropriate parties are included on review and approval.
• Document Issuance:
  • Creates, issues and distributes procedures in adherence to established control procedures that ensures accuracy and validity of the content and assigned control numbers.
  • Executes change management and issuance of new documents in a way that assures documentation is accurate and reconciliation is completed as required.
• Records Management:
  • Ensures timely filing of prescribed records.
  • Coordinates onsite and offsite storage ensuring inventory is appropriately organized and catalogued and records can be readily achieved in audit settings.
• QMS Support:
  • Administers and actively monitors a variety of QMS databases. Coordinates change requests and periodic review and other QMS databases as assigned.
  • Tracks timelines and actively drives closure for CFs, Periodic Reviews and Document approvals. Highlights to management if items are not being completed as required.

Required Qualifications: 

• Normally some post-Secondary School education, related general office or administrative training or experience would be considered an asset.  
• Excellent written and verbal communication skills. 
• Must have excellent knowledge of Microsoft Office applications including Access and Excel.
• Strong organizational skills and the ability to manage multiple priorities.

WHAT WE CAN OFFER YOU: Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
• Work-Life Balance – Flexible hybrid schedules and compressed workweek option available
• Help Grow Our Team – Earn generous referral bonuses with our two-tiered
• Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan.
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team-building activities organized by our Social Committee.Ready to grow with us?

Apply now and let’s build something amazing together!  

At BWXT, we are committed to a fair, transparent, and inclusive hiring process.

As part of our recruitment practices, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants. These tools support our efforts to make consistent and equitable hiring decisions.

The base salary range for this position in British Columbia (CA-BC) at the start of employment is expected to be between $$53,000 and $$71,000 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.

BWXT Medical Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, disability, a conviction for which a pardon has been granted or a record suspended or any other category protected by federal law. BWXT Medical Ltd. is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.