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Site Administrator

Date: Jan 7, 2023

Location: Port Elgin, ON, CA

Company: BWX Technologies

BWXT Canada Ltd. is a world leader in design, engineering, manufacture, construction and service of nuclear power generation equipment.  As a supplier of innovative, high-quality nuclear components and services we cater to a worldwide customer base.  We take great pride in supplying highly engineered solutions that allow our customers to compete within the complex nuclear power generation industry.

 

We are seeking a Site Administrator located in Bruce County.

 

JOB PURPOSE

 

Reporting to the Project Controls Manager – Bruce Power Projects, this role coordinates the enrollment and integrity of all project related administrative requirements in accordance with BWXT and customer requirements. This role will also coordinate and reconcile all employee time data with the customer’s biometric clock data and collect the required backup documentation to ensure accurate time reporting for invoicing. This role aligns to project shift schedules and will experience periods of high demand.

 

The integration and communication with other departments is imperative to success. Integration includes:

  • Site Management - provide administrative support;
  • Crew Supervisors - provide crew details, shift confirmation, approvals for daily time data, and information for biometric clock issues, omissions and/or explanations;
  • Timekeeping and Cost Coordinators - consume the crew time data provided by this role.

 

RESPONSIBILITIES:

 

  • Monitor the organizational chart and track the daily attendance for each crew member vs the biometric clock data and the pre/post-job briefing forms.
  • Collect pre/post-job briefing forms for all projects.
  • Understand customer contractual timekeeping requirements and documentation.
  • Monitor biometric clock data for inconsistencies, variances and missed punches.
  • Contact personnel to resolve biometric clock issues and missed punches.
  • Obtain clock data approvals from crew supervision.
  • Export approved data and submit the electronic file to the TimeKeeping and Cost Coordinator assigned to the project.
  • Track delay information provided from the Site Management/Project Controls team, segregate and allocate time data against the appropriate WBS.
  • Generate daily shift reports for Site Management.
  • Provide all required forms, approvals, documentation and other backup required to support invoicing packages.
  • Provide administrative support to Site Managers as required.
  • Provide support to the Onboarding & Training Coordinators as applicable/available.

 

QUALIFICATIONS:

 

  • A valid Bruce Power Security clearance is strongly preferred.
  • Degree, diploma or certificate in administration desirable.
  • 2 to 5 years of administrator and/or coordinator experience required.
  • Strong time management skills and able to re-assess priorities to ensure due dates are met.
  • Strong understanding of enterprise systems, databases and how to manage change.
  • Strong verbal and written communication skills.
  • Ability to handle multiple tasks and work in a fast paced, demanding environment.
  • Demonstrated proficiency in Microsoft Excel (2 - 5 years applied experience).
  • Familiarity with the Electrical Power Systems Construction Association (EPSCA) Collective Agreements and Wage Schedules would be an asset.
  • Experience in SharePoint – navigation and working knowledge for centralized project documentation storage (preferred).

 

WHY JOIN BWXT?:

 

  • Work within the growing and exciting nuclear industry as well as with highly skilled employees!
  • Competitive salaries
  • Employer-paid pension plan
  • Profit sharing plan
  • Bonus plan
  • Competitive Health and Dental benefits
  • Educational Refund Program
  • Life insurance… and so much more!

 

We thank you for your interest, however, only candidates under consideration will be contacted.

 

BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods and services while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.

 

 

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law.


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