Site Administrator, Nuclear Construction

BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Brampton, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT). Follow us on Twitter @BWXT and learn more atwww.bwxt.com.

Welcome to BWXT
We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

Position Overview:
As our Site Administrator you will be responsible for coordinating and managing all administrative functions in support of projects to meet BWXT and customer standards. This involves working with various internal and external stakeholders to ensure accurate time reporting. This role supports Project and Site Management by overseeing documentation, coordinating project information, managing records, and facilitating communication between the team deployed to site and other departments. This position requires strong communication, organizational skills, multitasking ability, working independently, and as a team.

Location:

Port Elgin, ON

Your Day to Day as our Site Administrator

• Responsible for understanding customer and contractual time keeping and invoicing requirements, and documentation, related to BWXT projects.
• Ensures adherence to both BWXT and customer policies and procedures relative to administrative processes and documents.
• Coordinates the collection, preparation, and distribution of project-related records and reports such as accountability logs, organizational charts, daily attendance logs, and pre/post- job brief documentation.
• Manages time charges, and sub-contractor invoices against the applicable work breakdown structure (WBS) throughout the project lifecycle.
• Responsible for enrolling BWXT & affiliate employees in customer biometrics system, monitoring data for inconsistencies, variances, and missed punches.
• Provides support to BWXT Onboarding & Training Coordinators as applicable.
• Administers training sessions for BWXT supervision to ensure the expectations of the daily time reporting process are met and understood.
• Reviews and updates Site Instructions, as applicable to the contract and job specific requirements.
• Facilitates meetings and ensures effective communication with stakeholders, both internal and external.
• Ensures employee time charges are accurately stated and are in alignment with specific customer time clock systems.
• Develops a crew list that captures personnel details, job roles, compensation structure, and shift schedules, including start and end times, to ensure accurate tracking and synchronization with the customers clock system.
• Obtains clock data approvals from crew supervision to ensure any discrepancies or corrections are addressed in compliance with labor regulations.
• Ensures hours reported for all trades (craft) personnel are compliant with the Electrical Power Systems Construction Association (EPSCA) and other applicable collective agreements.
• Reconciles employee time data with customer biometric clock data to ensure accurate time reporting for invoicing with proper biometric comments, task codes, and approved sell rate verification.
• Produces customer invoicing backup reports.
• Ensures time tracking system(s) sell reports are aligned to the project specific contract terms & conditions.
• Submits weekly timesheet data, and all relevant documentation, to the customer ensuring accuracy, completeness, and compliance with reporting requirements.
• Monitors project progress at site by communicating with Site Supervisors, Site Manager, and Project Manager daily.
• Develops and maintains delay tracking reports that accurately reflect the impact pertaining to the projects scope, schedule, and budget.
• Produces appropriate backup records to facilitate the processing of change orders in compliance with customer contractual and procedural obligations.
• Identifies, analyzes, and resolves operational and administrative challenges to ensure continuous improvement and efficiencies in site operations.
• Supports Project Managers in regular reporting cycles of monthly hour reviews and contractual customer reporting.
• Supports commercial exercises and reports such as customer and vendor invoicing, purchase orders, and business-level reports and analysis.    

Security Clearance:

This role requires the successful candidate to complete the security clearance process.  The security clearance process is conducted in accordance with applicable regulatory requirements of the Canadian Security Intelligence Service (CSIS) and the Canadian Nuclear Safety Commission (CNSC) and may take up to 12 months to complete.  

Required Qualifications:

• Must be able to clear the Canadian Security Intelligence Service (CSIS) government security assessment.
• Valid security clearance for Bruce Power and Ontario Power Generation sites desirable.
• Degree, diploma or certificate in administration desirable.
• 3-5 years’ experience working in an administrative capacity within a construction site environment.
• Strong time management skills with the ability to re-assess priorities to ensure due dates are met.
• Strong understanding of enterprise systems, databases, and change management.
• Strong analytical, verbal and written communication skills.
• Well-organized and confident individual with the ability to prioritize work, meet deadlines, and work in a fast-paced environment.
• Highly knowledgeable in Microsoft Office suite of programs, including Word, Excel, PowerPoint, SharePoint, Teams, and Outlook.
• Familiarity with the Electrical Power Systems Construction Association (EPSCA) Collective Agreements and Wage Schedules (preferred).
• Experience with customer site specific training and comprehension of policies, procedures and regulations of the nuclear industry.
• Knowledge of Canada/Ontario Labour Laws.

WHAT WE CAN OFFER YOU: Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
• Work-Life Balance – Flexible hybrid schedules and compressed workweek option available
• Help Grow Our Team – Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan.
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team-building activities organized by our Social Committee.

Ready to grow with us? Apply now and let’s build something amazing together!

BWXT confirms that the position represents a current vacancy within our organization. 

At BWXT, we are committed to a fair, transparent, and inclusive hiring process.  As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants.  These tools support our efforts to make consistent and equitable hiring decisions.  

The base salary range for this position in Ontario (CA-ON) at the start of employment is expected to be between $$59,000 and $$77,000 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources. 

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