Executive Administrative Assistant

At BWX Technologies, Inc. (NYSE: BWXT), we are People Strong, Innovation Driven. A U.S.-based company, BWXT is a Fortune 1000 and Defense News Top 100 manufacturing and engineering innovator that provides safe and effective nuclear solutions for global security, clean energy, environmental restoration, nuclear medicine and space exploration. With more than 7,800 employees, BWXT has 14 major operating sites in the U.S., Canada and the U.K. We are the sole manufacturer of naval nuclear reactors for U.S. submarines and aircraft carriers. Our company supplies precision manufactured components, services and fuel for the commercial nuclear power industry across four continents. Our joint ventures provide environmental restoration and operations management at a dozen U.S. Department of Energy and NASA facilities. BWXT’s technology is driving advances in medical radioisotope production in North America and microreactors for various defense and space applications. For more information, visit www.bwxt.com. Follow us on LinkedIn, X, Facebook and Instagram.

BWXT is currently seeking an Executive Administrative Assistant for its Advanced Technologies location in Lynchburg, VA!

BWXT is People Strong, Innovation Driven - be part of BWXT’s innovation hub. BWXT’s Advanced Technologies (AT) group researches, designs, and develops innovative nuclear reactors, nuclear rocket propulsion systems, and radioisotope production systems for both internal and external customers.

The Executive Administrative Assistant will provide high-level administrative support to the President of Advanced Technologies and other senior staff as assigned. They must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also build and maintain strong relationships both internally and externally. The ideal candidate is both approachable and respectful, comfortable with new technology, such as virtual meeting platforms and scheduling systems, and excels at time-management and prioritization. The Executive Administrative Assistant is expected to become a business partner to executives as well as literate in the company’s goals, issues, and customers. Considering the culture of ownership and accountability within BWXT, this person should be comfortable taking the initiative when faced with administrative decisions. This role requires a collaborative, proactive, solution-driven individual who is comfortable working with both the small details and the big picture and will support our collegial and diverse environment. 

If you are looking for a career where your experience is valued, innovative thinking is fostered, and barrier-free teamwork is embraced every day, then this opportunity is for you. The position will be located in the Lynchburg, VA Advanced Technologies office.

Job Description / Duties:

• Provide high-level administrative support and assistance to executives and/or other assigned staff including but not limited to: 
• monitoring mail and email;
• drafting letters, reports and other documents;
• scheduling, managing calendars, arranging travel;
• and completing and submitting expense reports in a timely manner.
• Receive incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Interface with internal and external support functions in response to requests.
• Work with the Chief Operating Officer to streamline work processes to eliminate inefficiencies.
• Coordinate, schedule and manage office space and conference room availability for company personnel, guests, and vendors.
• As a member of the Administrative Resources group, collaborate closely with the Chief Operating Officer to ensure executive needs are met, providing input on process design and flow.
• Perform additional duties as assigned by executives, administrative resource supervisor, and other staff as needed to create a harmonious work environment and favorable impression of the company.

Job Qualifications / Requirements:

• A minimum of a bachelor's degree is required.
• Must have at least five (5) years of experience in an Executive Administrative Assistant support role.
• Advanced computer and related software skills to include Word, Excel, PowerPoint and Outlook are required.
• Must be able to demonstrate excellent written, verbal, and interpersonal communication skills and give continual attention to detail in composing, drafting, proofreading and editing materials.  
• Demonstrable skills in collaborating and communicating with individuals at all levels, internally and externally are required.
• Must possess strong organizational and time management skills to establish priorities and meet deadlines.
• Ability to handle frequent interruptions, prioritize and execute tasks and work in a team-oriented, collaborative rapidly changing environment is required.
• Must have the ability to interpret policies and procedures to resolve issues or improve processes proactively.
• Must be able to identify problems and implement or recommend solutions.
• Must be a U.S. citizen. 
• Must be able to obtain and maintain a U.S. Department of Energy (DOE) and/or Department of Defense (DOD) security clearance, whichever is required.

Pay: $54,000 - $80,000

The base salary range for this position in Virginia (US-VA) at the start of employment is expected to be between $54,000 and $80,000 per year. However, the base salary offered is based on local job market factors, and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment. If hired, the selected job candidate will be employed 'at-will,’ unless employed at a location and in a position subject to a collective bargaining agreement.  The company further reserves the right to modify base salary (as well as any other discretionary payment, compensation or benefit program) at any time, including for reasons related to individual performance, company or individual department/team performance, and other market factors.

As a federal government contractor, BWX Technologies, Inc. and any subsidiaries, affiliates and related entities (“BWXT” or the “Company”) complies with all federal, state, and local laws and customer requirements regarding health and safety protocols.  As such, all BWXT new hires will be required to adhere to applicable Company health and safety requirements within the workplace as a condition of employment.

Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified information or matter. Position requires U.S. citizenship with (no dual citizenship) ability to obtain and maintain a Department of Energy (DOE) security clearance which involves an extensive criminal and financial background investigation, drug test and previous employment reference verifications.

BWXT is committed to the concept of Equal Employment Opportunity. We have established procedures to ensure that all personnel actions such as recruitment, compensation, career development, benefits, company-sponsored training and social recreational programs are administered without regard to race, color, religion, sex, national origin, citizenship, age, disability, protected veteran or other protected status.

BWX Technologies, Inc. and its affiliates and subsidiaries (BWXT) is not responsible for and does not accept any liability for fees or other costs associated with resumes or candidates presented by recruiters or employment agencies, unless a binding, written recruitment agreement between BWXT and the recruiter or agency exists prior to the presentation of candidates or resumes to BWXT and includes the specific services, job openings, and fees to be paid (“Agreement”). BWXT may consider any candidate for whom a recruiter or agency has submitted an unsolicited resume and explicitly reserves the right to hire such candidate(s) without any financial obligation to the recruiter or agency unless an Agreement is in place prior to presentation and such Agreement explicitly encompasses the job opening for which such fees or costs are sought. An email, verbal or other informal contact with any person within BWXT will not create a binding agreement. Agencies or recruiters without an Agreement are directed not to contact any hiring managers of BWXT with recruiting inquiries or resumes. Recruiters and agencies interested in partnering with BWXT may contact BWXT’s Talent Acquisition team at talent_acquisition@bwxt.com.