Shop Coordinator, 1 year contract

BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Brampton, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT). Follow us on Twitter @BWXT and learn more atwww.bwxt.com.

Welcome to BWXT
We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

Position Overview:
As our Shop Coordinator (1-year contract), you will support Shop Supervision and Operations leadership by ensuring accurate and timely timekeeping, labour hour uploads, and payroll processing. You will assist with production and burden hours reporting and reconciliation, while working closely with Supervisors, Payroll, Finance, and Labour Relations to resolve discrepancies and ensure compliance with collective agreement requirements.

Location:

Onsite, Cambridge ON, (ability to work weekends required)

Your Day to Day as our Shop Coordinator (1-year contract): 

Time & Attendance

• Ensure daily accuracy of processed time and attendance.
• Send emails to shop supervision for clarification/questions.
• Clear error file daily as well as ensure all overtime worked has been authorized.
• Correct all variances and posted hours to Payroll.
• Enter absences daily into Shop Tracker (application for tracking shop hours).
• Enter all request to bank hour forms in Shop Tracker.
• Participate in month end deadlines with Payroll ensuring accurate and complete data.
• Correcting and corresponding with Payroll regarding shop pay issues.

Labour Upload (SAP)

• Upload labour hours into SAP daily.
• Review and correct any errors.
• Send email to shop supervision for corrections to errors. Follow up daily for responses in preparation for month end to ensure accurate reporting.  Escalate confirmations accordignly beyond 24 hours.
• Review and correct variance reports provided by Finance & Accounting.
• Run variance reports daily to ensure any adjustments are communicated to the shop supervision.
• Participate in month end activities with Finance & Accounting to ensure accurate, complete and timely reporting of hours.

Variance Corrections

• Advise shop supervision of errors in a timely manner.
• Track labour upload issues to ensure corrections are timely.
• Follow up on emails sent requesting corrections for completeness of recording hours.
• Upload labour once corrections have been provided.
• Escalate any issues that have not been addressed to the Focus Shop Manager for a timely resolution, if no resolution in 24 hours contact Director, Operations. 

Overtime

• Ensure all overtime hours are approved.
• Monitor and assist shop supervision to control allocation of overtime in accordance with the collective agreement.
• Update the overtime tracking report on a weekly basis.
• Send updated overtime report to the shop supervision each Wednesday by 10am per the collective agreement.

Reports

• May be responsible to supply weekly, monthly and quarterly production/burden hour reports for all business units and assist with reconciliation as necessary;
• May need to run reports to assist with administration of the shop floor and compliance with policies and Collective Agreement as follow:
• Refused Overtime Report;
• Shop Tracker error Report;
• Variance Reports;
• Request to Bank Statutory Holidays to accounts and finance/payroll.

Administration

• Support in the drafting/creating of quotes for various supplies, i.e. Tool inventory, consumables.
• Coordination of onboarding of new employees with Supervisors.

Required Qualifications:

• High School Diploma, with post-secondary education in Administration or equivalent education and/or experience.
• 1-2 years' experience in an office setting working in administration or payroll.
• Experience working with Collective Bargaining Agreements an asset.
• Advanced knowledge in in MS Office - Word, Excel (including Pivot Tables, VLOOK UP and data tables).
• Knowledge of SAP is an asset
• Strong attention to detail required.
• Strong communication skills, able to proactively obtain data needed to get job done.
• Experience working in a fast-paced environment, while multi-tasking and maintaining organization.
• Ability to follow established procedures.
• Detail-oriented with excellent organizational skills.
• Strong interpersonal skills with the ability to work effectively with others.

WHAT WE CAN OFFER YOU: Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.

• Comprehensive Health Benefits – Including health, dental, and vision coverage to keep you feeling your best.
• Work-Life Balance – Flexible hybrid schedules and compressed workweek option available
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team-building activities organized by our Social Committee.

Ready to grow with us? Apply now and let’s build something amazing together!

BWXT confirms that the position represents a current vacancy within our organization. 

At BWXT, we are committed to a fair, transparent, and inclusive hiring process.  As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants.  These tools support our efforts to make consistent and equitable hiring decisions.  

The base salary range for this position in Ontario (CA-ON) at the start of employment is expected to be between $53,000 and $71,000 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources. 

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