Executive Administrative Assistant - Field Services

BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Brampton, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT). Follow us on Twitter @BWXT and learn more atwww.bwxt.com.

Are you a highly organized, proactive professional with a passion for executive support?

We’re looking for an experienced Executive Administrative Assistant – Field Services to join our Cambridge ON team and provide critical support to the Executive Vice President (EVP), Projects & Field Services, and leadership team.  

Key Responsibilities

Executive Support

• Manage the EVP’s complex calendar, scheduling meetings, travel arrangements, and ensuring seamless time management.
• Prepare, review, and submit expense reports and company vehicle receipts for the EVP and oversee reports submitted by direct reports.
• Handle the review and approval process of internal and external documents, ensuring all necessary signatures and compliance checks are completed.
• Oversee and track compliance training for the Projects & Field Services department, following up to ensure timely completion.
• Coordinate standing meetings, financial reviews, and leadership meetings; prepare agendas, take meeting minutes, and track action items for follow-up.
• Consolidate and prepare key reports for the EVP, including updates for executive leadership.

Leadership & Department Support

• Act as a central point of coordination for the Projects & Field Services leadership team.
• Assist in preparing high-level business reports, presentations, and updates for the President’s Commercial Operations Business Review, the BWXT Board of Directors, and key customers.
• Gather and consolidate project, safety, quality, and financial updates from leadership and ensure timely submission.
• Assist in preparing price approval documents and ensuring their timely submission to the Office of the President of Commercial Operations.
• Maintain up-to-date organizational charts and ensure key department documentation is current.
• Support the planning and coordination of leadership team offsite meetings and strategic sessions.

Education & Experience
 

• College diploma in Business Administration (or related field) with 10+ years of office experience, including 5+ years as an Executive Assistant.
• Experience in a manufacturing, field services, or project-based environment is a plus.
• Technical Proficiency: Highly skilled in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat; experience with DocuSign is an asset.
• Communication & Interpersonal Skills: Ability to communicate effectively with senior leadership, customers, and stakeholders, while maintaining discretion and professionalism.
• Organizational Excellence: Strong time management, multi-tasking, and problem-solving skills with the ability to work independently and anticipate needs.
• Attention to Detail & Confidentiality: Ability to handle sensitive information with discretion and demonstrate the highest level of integrity.

If you’re a detail-oriented professional who excels at managing priorities and building strong relationships, we’d love to hear from you!

WHAT WE CAN OFFER YOU: Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
• Work-Life Balance – Flexible hybrid schedules and compressed workweek option available
• Help Grow Our Team – Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan.
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team-building activities organized by our Social Committee.

Ready to grow with us? Apply now and let’s build something amazing together!

The base salary range for this position in [[Ontario]] at the start of employment is expected to be between $[[44,000]] and $[[69,000]] per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources. 

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